PR2P PRINCE2 Practitioner Practice Questions
Prepare for PR2P with more than an answer.
- Exam fee
- $750 USD
- Level
- Practitioner
- Valid for
- 3 years
Domains covered on the exam 4
- PRINCE2 Principles10%
- People Management9%
- PRINCE2 Practices51%
- PRINCE2 Processes30%
- 1
A project is implementing a new company-wide HR system. Many employees are anxious about how the change will affect their roles. The project manager has drafted a change management approach. According to PRINCE2 7, which THREE of the following should be included in this approach? (Select THREE)
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Correct answer: A, C, E
Understanding who is affected and how is a crucial first step in managing change effectively.
The change management approach is closely linked to the communication management approach and should detail how stakeholders will be engaged.
A key part of managing change is enabling people to work in the new way, which often requires training and support.
- 2
Case Study Scenario
EcoBuild, a construction company, is undertaking a project to build a new corporate headquarters designed to meet the highest environmental sustainability standards. The project mandate requires 'net-zero carbon' status. The project is sponsored by the CEO, who is a passionate advocate for sustainability. The project is in the 'initiating a project' process.
The project manager has identified a significant risk: the primary supplier of a new type of solar-integrated glass panel has a volatile financial history. This supplier is the only one that can provide panels meeting the 'net-zero' specification. The project's success is highly dependent on this supplier's performance. The senior supplier on the project board is the head of EcoBuild's procurement department and is concerned about this dependency.
The project manager is developing the risk management approach. They are considering how to tailor the approach to handle this critical dependency. The initial draft proposes daily monitoring of the supplier's financial news and establishing a large contingency fund within the project budget.
Considering the PRINCE2 practices of 'risk' and 'organizing', is the project manager's proposed approach to managing this risk sufficient and appropriate for the initiation stage?
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Correct answer: C
This approach is insufficient. The risk is not merely operational; it is a strategic threat to the entire project's viability and its core 'net-zero' justification. A simple contingency fund is a reactive measure. A robust risk management approach, developed during initiation, must recognize the risk's scale. It should define clear escalation triggers and procedures. Furthermore, it should prompt the project board (including the senior supplier and CEO) to consider more powerful, strategic responses beyond the project manager's authority, such as fundamentally changing the commercial relationship with the supplier.
- 3
True or False: In the 'starting up a project' process, a detailed stage plan for the first delivery stage is created.
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Correct answer: B
False. In 'starting up a project', the project manager creates a plan for the initiation stage only. The detailed plan for the first delivery stage is created during the 'initiating a project' process as part of assembling the Project Initiation Documentation (PID).
- 4
The 'directing a project' process runs from project start-up until project closure. One of its key activities is 'give ad hoc direction'. In which of the following situations would the project board most likely perform this activity?
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Correct answer: D
'Give ad hoc direction' is an activity that allows the project board to provide guidance and make decisions outside of the formal management stage boundaries. It is triggered by events such as receiving an issue report, an exception report, or a direct request for guidance from the project manager, enabling the board to maintain control without having to wait for a scheduled review.
- 5
A project manager is using the quality review technique to assess a marketing brochure. The review meeting has just concluded. What are the three possible outcomes of a quality review that the chairperson can declare?
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Correct answer: C
The official PRINCE2 outcomes for a quality review are: 'Complete' (the product is fit for purpose and requires no further action), 'Conditionally complete' (the product requires some minor amendments, but another review is not necessary), and 'Incomplete' (the product is not fit for purpose and requires significant rework and a subsequent quality review).
- 6
A project is experiencing significant changes in user requirements. The project board has approved several changes, and the business case remains valid, but the project manager is concerned about scope creep. Which management product should be reviewed and potentially updated most frequently to maintain control over the project's ultimate goal?
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Correct answer: B
The project product description defines the overall purpose, composition, and quality criteria of the final product. It acts as the ultimate baseline for the project's scope. When user requirements change, this document must be rigorously managed to ensure that any approved changes are formally incorporated and that the overall scope remains aligned with the business justification. It is the primary tool to prevent uncontrolled scope creep.
- 7
A project manager is assessing a risk with a high probability and high impact. The proposed response is to purchase insurance to cover potential financial losses. Which type of risk response is this?
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Correct answer: C
Transfer is a risk response strategy for threats where a third party takes on responsibility for some or all of the financial impact of the risk. Purchasing insurance is a classic example of transferring the financial consequences of a risk.
- 8
A project to develop a new sustainable packaging solution is in its second stage. The project manager learns that a new, more biodegradable raw material has become available, which was not considered in the original business case. This new material could significantly improve the project's sustainability benefits but will increase the stage costs by 15%, exceeding the cost tolerance. According to PRINCE2, what is the project manager's most appropriate immediate action?
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Correct answer: B
This is the correct action. The forecasted breach of cost tolerance constitutes an exception. The project manager must not act unilaterally but must escalate the situation to the project board via an exception report. Logging it as an issue ensures it is formally tracked. The exception report will present the situation, analyze the impact on the business case (including the new sustainability benefits), and provide options for the project board to decide upon.
- 9
During the 'initiating a project' process for a software development project, the project manager is defining the project management team structure. The lead developer is highly experienced technically but has poor communication skills and is resistant to formal reporting. The project manager is considering assigning a junior developer, who is an excellent communicator, to act as the team manager. Which aspect of the new PRINCE2 7 'people' element is most critical for the project manager to address in the role descriptions?
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Correct answer: C
PRINCE2 7 emphasizes the 'people' element, including defining relationships. The key challenge here is not just the tasks but the interpersonal dynamics. The role descriptions must explicitly define how the technical authority (lead developer) and the management authority (team manager) will interact, communicate, and make decisions. This clarifies authority and prevents conflict, directly addressing the identified people-related risk.
- 10
A project is implementing a new digital asset management system. The project manager has been asked to tailor the PRINCE2 method. To increase efficiency, the project manager proposes that the project board will only meet at the end of each stage, and that the project manager will send highlight reports directly to the senior user on a weekly basis, bypassing other board members. Is this an appropriate application of the 'tailor to suit the project' principle?
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Correct answer: C
This tailoring is inappropriate because it undermines the governance structure and responsibilities of the project board. The executive and senior supplier have a right and a responsibility to be informed of project progress to provide effective direction. While tailoring is encouraged, it must not compromise key principles like 'define roles, responsibilities, and relationships' or the fundamental governance model. A highlight report's purpose is to inform the entire board, not just one member.
